November 14, 2016



CALL TO ORDERMayor Dale Jacobson

The Special council meeting for the Town of Cathlamet was called to order by Mayor Dale Jacobson at 1:35 p.m. Monday November 14, 2016.



The Pledge of Allegiance was led by Mayor Jacobson.


ROLL CALL – Clerk/Treasurer Kerrie McNally

Present: Council Members Sue Cameron, Andrew Lea, Ryan Smith, Bernadette Goodroe and Richard Swart. Also present was Clerk/Treasurer Kerrie McNally, and Asst. Fire Chief Beau Renfro.



A. Mayor Jacobson addressed the Council and stated the need for a balanced budget for next year.  The Council indicated that they were still concerned about beginning and ending balances being accurate.  C/T McNally told the Council which departments are funded by Current Expense.  


B.  At 2:00 p.m. Chad at BIAS Software was contacted and put on speaker phone to address questions regarding the budget. Chad said that without looking at beginning and ending balances, we would still have a deficit of approximately $55,000 in the Sewer O/M Fund and a $35,000 deficit in the Water O/M Fund. Chad said that the 6% utility tax assessed on the water/sewer bills has not been going to the correct BARS line and will now be added to the General Fund. Chad said that even if the Town raised sewer rates by 80% there would still be the need to raise it by 1% per year to contribute to the Cumulative Reserve for future projects.


CM Cameron asked if the town could take money from the General Fund and allocate it to Sewer.  Chad told her that we could do that but we would still be $22,000 short in the O/M Fund.


At this time, the Clerk/Treasurer called Chad back on her cell phone which had a louder speaker phone.  Asst. Fire Chief Beau Renfro was also able to connect with Chad on the dedicated laptop connected to our server where he was able to use the projector to show real time budget lines with Chad explaining different BARS lines.


The Kent’s Bridge Culvert Replacement budget line was questioned.  It was decided to ask Duncan if the project is complete and if so, that line could be removed from the budget and the allocated funds be put back into Water.


Chad recommended a Budget Amendment for 2016 and said that he would send the proposed ordinance language to the C/T. The Council was asked to review the Budget Proposal worksheet that was distributed to them and determine what cuts they would recommend making in order to try and balance the budget, and then to return them to the Clerk/Treasurer.


The Mayor had to leave at 3:30 for an appointment, so Mayor Pro-Tem Richard Swart took over the meeting at that time. It was decided to have another Budget Workshop at a date and time TBD.




The meeting was adjourned at 3:40 p.m.



______________________________                             _______________________________________

Richard Swart, Mayor Pro-Tem                                   Kerrie McNally, Clerk/Treasurer